Overview
* Administrative Associate, SB3, SC Jobs in Aden City, Aden Governorate, Yemen at United Nations Development Programme (UNDP)
Title: * Administrative Associate, SB3, SC
Company: United Nations Development Programme (UNDP)
Location: Aden City, Aden Governorate, Yemen
BackgroundUN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Yemen Country Office (UN Women YCO), the UN Women YCO programming focuses on four main strategic goals including Women Political Participation (WPP), Humanitarian Action (HA), Women Economic Empowerment (WEE), and Women, Peace and Security (WPS). The UN Women YCO aims to strengthen the UN response in addressing priorities for Gender Equality and Women Empowerment (GEWE) by developing and implementing innovative approaches and providing support to governments and civil society organizations.
Since 2014, UN Women YCO Has Been Providing Support To Women Displaced By The Conflict, While Advocating For Greater Women Engagement In The Ongoing Political Process Within Its WPS Efforts. To This End, UN Women Utilizes a Multi-sectoral Approach That Contributes To Achieving The Following Results As Part Of The Stakeholder’s Collective Response To The Yemen Crisis
Enhancing access to life-saving support to women and youth through protection and economic empowerment.
Strengthening the Humanitarian-Development-Peace Nexus (HDPN) efforts in Yemen.
Supporting women and youth advocates to participate and lead in multi-track peace building processes and governance structures.
Reporting to Operations Manager, the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach. The Administrative Associate works in close collaboration with the Operations, Programme and projects staff team to ensure consistent service delivery and to resolve complex administration related issues and information delivery.
Functions
Provide general administration and operations support to the Country Office in compliance with UN Women rules, regulations, policies, and strategies:
Organize shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas and Daily Subsistence Allowance (DSA), identity cards and other documents;
Provide administrative support to conferences, workshops, retreats;
Provide administrative support to maintenance of premises and common services, as needed;
Maintain filing system ensuring safekeeping of confidential materials, as necessary.
Coordinate And Organize Assets Management And Procurement Processes
Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;
Provide inputs to the preparation of procurement plans for the office and monitor their implementation;
Generate procurement related reports; research and draft responses to enquiries;
Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services;
Organize procurement …
