Overview
Coordinator: Security Services Jobs in Gauteng, South Africa at Telkom
Title: Coordinator: Security Services
Company: Telkom
Location: Gauteng, South Africa
Structural Information
Job number: 10020007
Job title: Coordinator: Security Services
Job grade: OP1
Group/ BU: Corporate
Division: Corporate
Span of control: 0
Reports to: Management
REM Functional Area: Support
Core Description
Provide administration functions, financial administration and coordination and support functions to the Security Services and Management office in order to ensure effective management of the Security services.
Job Responsibilities
Provided administration, financial administration and coordination functions
Contract administration associated with the Security projects
Coordinate the information required for bi-weekly, monthly, progress Updates
Maintain the Security shared folder for Security finance governance, compliance and all security-related information
Report on the completeness of information loaded onto SharePoint including suppliers’ details
Coordinate information and prepare Monthly Spent analysis
Coordinate receipt of and prepare invoices for approval and processing Coordinate information from vendors for Reporting on capex budget and monitor utilization
Coordinate and compile Project closeout documents including associated paperwork
Liaise with Finance division to ensure that the processing of supplier payments is done within required timeframes
Prepare and coordinate documentation for raising Purchase Orders
Keep a schedule of all contracts’ expiry dates including associated annexures
Manage and track Personal Protective Equipment (PPE) orders
Upload information onto IT portals including Ariba, SharePoint, ICRES and any other related systems
Working with ICRES portal: Verification of ICRES Numbers including creation workflows
Arranging and coordinating work references with relevant stake holders
Maintain and update security databases/ spreadsheets Provision of general administration support.
Compile security related statistics
Engage with suppliers wrt invoices and clarify discrepancies Manage ID card stock and stationary.
Courier ID card stock and stationary to regions
Compile and provide support with reports/ memorandums, etc.
Assign hotline reports
Liaise with security regional offices
RANGE
Administration, financial administration and coordination functions
Core Competencies
FUNCTIONAL KNOWLEDGE
Telkom Procedures; Legal Procedures; Telkom Policies; Documentation; Administration; Communication; Computer Software; Financial; Problem Solving; Reporting and presentation (PowerPoint, MS Excel, MS Word)
Functional Skills
Information Management; Computer Applications; Organizing Techniques; Decision Making; Performance Driven; Planning; Time management; Multitasking, Oral and written communication; Proactive; Organizational skills; Attention to detail; Good interpersonal skills; Analytical
ATTITUDES/ LEADERSHIP COMPETENCIES
Decisive; Conscientious; Initiative; Assertive; Integrity; Proactive; Customer Focus; Team Player; Performance driven
Certifications
Education
NQF 4: Grade 12
Experience
5 Years relevant experience
Additional Information
Certification:
Business Administration certificate/ diploma will be advantageous.
Special Requirements
Valid Drivers license
Ability to work overtime
Physical Requirements
None
Key Stakeholders
Internal Stakeholders
External Stakeholders – Service Providers
