Overview
Office Manager Jobs in Colorado Springs, CO at Deborah Morse
Office Manager
Job Description
ENSCO Inc is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. Our Colorado Springs offices support a diverse range of Department of Defense Contracts and customers. To assist with our success, we are seeking an Office Manager for our Colorado Springs office.
Duties will include:
Customer service focused – Our employees are the Subject Matter Experts (SME) who work on the SE&I Team; the Office Manager will work directly with our employees and customers to provide support for facilities, equipment, and resources; our customers are also the guests to the facility—Government, ENSCO, subcontractors and other contractors.
Collaboration—Key to managing a successful office; need close collaboration / coordination with Security, Program Manager, Site Lead.
Communication—Keep Security, Program Manager, and Site Lead informed of any situations, problems, or personnel issues; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale.
Accountability—Ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; priorities are understood and followed.
Initiative—Taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.
Primary Duties & Responsibilities:
• Responsible for all facilities in Colorado Springs, Colorado.
• Customer Support
o New / Departing Team Member processes – Coordinate efforts for New and Departing team members to include, but not limited to, providing improvements to the onboarding process and ensuring that all support teams are aware of changes
o Meetings – Provide a face of the organization in the coordination, scheduling, and facilitation of meetings for ENSCO staff, government personnel, subcontractors, and other contractors. Professionalism and customer focus are a critical element of our success.
o Provide guidance for issues which includes, but not limited to, acting as the interface between program leadership and support teams such as IT, security, and facilities.
o Promote internal communication and employee morale.
• Facility Management
o Property Management – Ensure that all ENSCO and government property is tracked and properly labeled. Provide improvements to the existing process to ensure compliance to all DoD and other organization requirements.
o Coordinate facility maintenance with ENSCO staff, the customer, and the property management teams.
o Track and coordinate maintenance on ENSCO owned equipment.
o Coordinate visits with ENSCO Security and the property management teams.
o Shipping and receiving – Ensure that mail is checked, process packages once they arrive and ship out ENSCO equipment as needed.
o Coordinate with special events with executive staff and senior staff.
o Ensure that office supplies and breakroom supplies are kept stocked.
o Ensure that the copy machines are up and running.
o Coordinate with housekeeping to ensure that the facilities are kept to high standards.
• Conference Rooms
o Maintain conference room schedules assisting ENSCO staff, government partners, and subcontr…
Title: Office Manager
Company: Deborah Morse
Location: Colorado Springs, CO
Category:
