Overview
Overnight Security Guard Jobs in Saddle Brook, NJ at SPIE
Job Summary:
The Project Coordinator will be responsible for scheduling, tracking, and updating projects within Jira to ensure smooth execution of customer orders, installations, and service tasks. Additionally, this role will provide administrative support to the Production Manager and assist in creating and processing service quotes for customers.
Key Responsibilities:Project Coordination (Jira Management):
Jira Project Management: Create, update, and maintain projects, tasks, and workflows within Jira.
Project Scheduling: Plan and schedule work assignments for manufacturing, installation, and service teams.
Task Coordination: Assign tasks to the appropriate team members and follow up to ensure completion.
Status Tracking & Reporting: Monitor project progress and update project statuses to reflect current conditions.
Communication & Follow-ups: Regularly remind team members to provide status updates and escalate issues if needed.
Workflow Optimization: Continuously improve project tracking, scheduling, and reporting processes.
Cross-Team Collaboration: Work closely with manufacturing, field service, and installation teams to ensure proper execution of projects.
Documentation & Reporting: Maintain project records, generate progress reports, and provide visibility to leadership on project status.
Service Quoting & Customer Coordination:
Prepare Service Quotes: Assist in generating quotes for service requests, repairs, and new installations.
Review Pricing & Estimates: Work with internal teams to gather costs for labor, materials, and parts to provide accurate quotes.
Communicate with Customers: Send quotes to customers, answer questions, and follow up on approvals.
Track & Manage Quotes: Maintain a record of all service quotes, revisions, and approvals within Jira or other tracking tools.
Coordinate Service Jobs: Once approved, ensure the necessary work is scheduled and assigned to the correct technicians.
Administrative Support for the Production Manager:
General Administrative Tasks: Assist the Production Manager with day-to-day administrative responsibilities.
Document Management: Organize and maintain project-related files, purchase orders, and production schedules.
Scheduling & Coordination: Help coordinate meetings, calls, and production timelines.
Data Entry & Reporting: Assist with tracking production metrics, inventory status, and work orders.
Vendor & Order Processing: Support with managing purchase orders, vendor communication, and invoice processing.
Workforce Coordination: Help track attendance, PTO requests, and labor hours for production staff.
Other Administrative Duties: Assist with office tasks, correspondence, and operational support as needed.
Qualifications & Skills:
Experience with Jira or similar project management software is required.
Strong organizational skills with the ability to manage multiple projects, administrative tasks, and service quotes.
Experience with quoting tools and estimating service costs is a plus.
Excellent communication skills, both written and verbal.
Ability to prioritize and problem-solve under tight deadlines.
Familiarity with custom manufacturing processes and CCTV security system installations is a plus.
Proficiency in Microsoft Office (Excel, Word, Outlook) and other project management tools.
Attention to detail and ability to proactively identify issues before they escalate.
Preferred Qualifications:
Prior experience as a Project Coordinator, Administrative Assistant, or Service Coordinator.
Knowledge of service quoting, inventory tracking, or field technician scheduling.
Experience working in a manufacturing or security technology environment.
Basic understanding of technical security products like CCTV systems, surveillance cameras, and monitoring software.
Job Type: Full-time
Pay: $25.00 – $28.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Relocation assistance
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Saint Petersburg, FL 33713 (Preferred)
Work Location: In person
Title: Overnight Security Guard
Company: SPIE
Location: Saddle Brook, NJ
